Please READ carefully
In completing and submitting the Booking Form, you agree to be bound by these conditions which constitute the agreement between Vayu Tourism and you. These conditions apply to the exclusion of any other terms or conditions unless they are set out in the Booking Form or are otherwise agreed to in writing by the parties. Previous dealings between the parties will not vary these conditions. No claimed variation of these conditions will be effective unless in writing and signed by a person so authorized by Vayu Tourism.
1. HOW TO BOOK
To reserve your place for the trips, please complete the Booking Form and send it with the advance deposit of INR 5,000 per person to our bank account or pay cash. Note: In case of cancellation, deposit is refundable during the first 30 days of booking. However, service charge, bank transfer fee, railway reservation cancellation and other charges may apply. If cancellation occurs after 30 days of booking, the advance deposit is NOT refundable under any circumstances.
FULL PAYMENT must be received before 15 days of your departure date. Without full payment one cannot commence their trip. No Exception.
If you wish to make amendments to your trip arrangements, you must notify Vayu Tourism in writing. Each amendment to your trip arrangements will incur an administration fee depending upon the situation. All administration fees must be paid before departure.
4. CANCELLATION POLICY
It is our most important aim that you enjoy your holiday and that we earn your trust. However, we are not responsible for any cancellation due to any industrial disputes, Technical failure of any type of transport we use, loss of earnings, late arrivals or force majeure, or any items beyond our control. After booking, if you wish to cancel your trip, you must notify Vayu Tourism in writing. Once Vayu Tourism receives your notice, cancellation will take effect subject to the following:
If cancel in between 60 – 45 days prior to your departure date, your full payment will be refund except the non-refundable deposit.
If cancel in between 45-20 days prior to departure 50% of your payment will be refund except the non-refundable deposit.
If cancel in less than 20 days prior to departure due to client’s personal problems, all previously paid amount(s) will be forfeited.
5. MEDICAL DISCLOSURE
You declare and warrant that:
You are in good health and mental and physical fitness at the time of booking this trip.
You have disclosed to Vayu Tourism every matter concerning your health and mental and physical fitness of which you are aware, or ought to reasonably be expected to know, that is relevant to Vayu Tourism decision to permit you to go on the trip
6. ROUTE CHANGES, POSTPONEMENT, CANCELLATION OR DELAY Vayu Tourism reserves the right to:
Change the date of departure or conclusion of the trip, or
Modify any aspect of the trip, or
Cancel or modify any routes within the trip or objectives set out in the itinerary, or
Substitute different or equivalent routes within the trip in place of cancelled or modified routes, or
Postpone, cancel or delay, any such aspect of the tour if, in the absolute discretion of Vayu Tourism, it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of Vayu Tourism, there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking.
In the event of any change, modification, cancellation, postponement or delay under this condition, you acknowledges that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation, postponement or delay. Vayu Tourism also reserves, in its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warning or advice.
Make a final decision that is binding in case of any differences or disputes during the trip.
Cancel a trip if a participant does not comply with all the formalities required by authorities en-route
Personal travel insurance is not included in the trip price. It is a condition of booking a trip with Vayu Tourism, and your responsibility to ensure that you are adequately insured for the full duration of the trip in respect of illness, injury, death, loss of baggage and personal items and cancellation and curtailment.
Any material published by Vayu Tourism, the Booking Form and these conditions of contract are not issued on behalf of, and do not commit any airline whose services are used or proposed to be used in the course of the trip. In the event that an airline’s proposed travel or fare schedule is amended or cancelled, such amendment or cancellation will not be considered a cancellation of the trip by Vayu Tourism.
Railway reservation is made as per availability while booking, in this regard client should accept the status of rail tickets.
10. TRIP PRICES
The prices are based on ground costs, fuel prices, airfares, exchange rates and assumptions made at the printing of the brochure. Vayu Tourism tries its utmost not to increase trip prices (in full or part), however sometimes increases are outside its control. Vayu Tourism reserves the right to amend trip prices (or any part) without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to, exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, or the need to engage alternative air or ground operators. Any increase in trip prices must be paid prior to the departure date.
11. CONSUMPTION OF ALCOHOL
Do not consume aerated drinks, alcohol, drugs or any other intoxicant and throw bottles in the wild, Public Places, Airways, Railway. If any traveler breaks the law it’s travelers own risk & don’t hold Vayu Tourism liable. Any participants carrying unlawful drugs, political propaganda, firearms or pamphlets will immediately be excluded from the tour without any refund.
12. ASSUMPTION OF RISK
You accept and agree to assume all risk associated with the journeys and further agree to abide by the terms and conditions of Vayu Tourism as described herein and its brochures and publications. In the event of illness, accident, weather, political and other factors beyond their control, I will not hold Vayu Tourism and its agents, associates or employees responsible or liable for damages. I understand I am traveling at my own risk.
13. RELEASE AND WAIVER OF LIABILITY
In consideration of Vayu Tourism accepting your booking application and in consideration of you being permitted by Vayu Tourism to join the tour:
You release Vayu Tourism and its officers, employees, agents, licensees, guides and other representatives and the land management authorities in the countries in which the trip is conducted (each of whom are collectively referred to as ” Vayu Tourism and its employees”) from all cost, liability, loss or damage incurred or suffered by you directly or indirectly during the course of the trip and resulting from your personal injury, illness or death or damage to or loss of your property unless caused by the willful negligence or wrongful act of Vayu Tourism and its employees; and
You waive any claims you have, or may at any time have, against Vayu Tourism and its employees and you agree, by accepting the additional inherent dangers and risks associated with the trip, not to make any claim against or seek any compensation from Vayu Tourism and its employees in respect of any personal injury, illness or death suffered by you or damage to or loss of property sustained by you as a result of your participation in the trip. You understand that you are traveling at your own risk.
You further understand and accept that due to the nature of travel in mountains and also due to certain tours and conditions imposed upon Vayu Tourism by the principals i.e., the Domestic/International travel authorities, you will not be eligible for any refund of the cost for whatsoever reason when the trip is actually launched, and if you make a cancellation after completing booking formalities you lose the amount mentioned in the cancellation policy.
I have read all above terms and conditions thoroughly and fully understood the information of the trip. Also, I have understood the itinerary and all other written material issued by Bhramanti Tours for the trip that I have applied to join. I agree with above terms and conditions and will abide by the situations and circumstances which are made clear in the printed material.